A Framework for Implementing Validations to Protect the Vendor Master File from Fraud. Learn about validations and 2 internal controls to reduce the potential for fraudulent vendors or data entered into the vendor master file.
Course Content
1
Welcome to the Course
A Note From Me
Validation Course Introduction
Why Empower - Text
Why Empower - Results
3 Step Vendor Setup and Maintenance Process
Course Objectives
Course Content
Job Role Survey
2
Sensitive Vendor Data and Phishing
What is Considered Sensitive Personal Information in the Vendor Master File?
What is Phishing?
What is Phishing - Video
Sensitive Data and Phishing Quiz
3
Chapter 1: Validate Vendor Data Collected
Chapter 1: Validate Vendor Data Collected - Introduction
Key Reasons for Valid Vendor Data in the Vendor Master File
Duplicate Vendor Check
Vendor Legal Name and Tax ID validated against Internal Revenue Service (IRS) Records
Vendor Legal Name and Tax ID validated against Internal Revenue Service (IRS) Records for Exempt Organizations (EO)
Vendor Value Added Tax (VAT) Number against VAT Information Exchange System (VIES)
Vendor Address validated against US Postal Service (US) or Universal Postal Union (Non-US) and Google Earth
Vendor Legal Name against Specially Designated Nationals List (SDN) and Blocked Persons List from the Office of Foreign Assets Control (OFAC)
Vendor Legal Name and Tax ID against Social Security Death Index
If you are a Government: Vendor Legal Name against System for Award Management (SAM)
If you are a Healthcare Entity: Vendor Legal Name Against Exclusion List of Office of Inspector General (OIG)
Vendor Legal Name Against Denied Persons List from Bureau and Industry and Security (BIS)
Chapter 1 Quiz
4
Chapter 2: Validate Vendor Bank Data Collected
Chapter 2: Validate Vendor Banking Data Collected - Introduction
Vendor Bank Name and ABA Routing Number against the Federal Reserve
Vendor Bank Name against Specially Designated Nationals list (SDN) from the Office of Foreign Assets Control (OFAC)
Optional: Vendor Bank Account Name and Vendor Bank Account Number
Vendor International Bank Account Number (IBAN)
Vendor International Business Identifier Code (BIC) or Society for Worldwide Interbank Financial Telecommunication Code (SWIFT)
5
Chapter 3: Other Considerations
Chapter 3: Other Considerations - Introduction
Other Consideration - Acceptance
Other Considerations - GDPR
Other Considerations - Requirements from Other Groups Part One
Other Considerations - Requirements from Other Groups Part Two
Chapter 3 Quiz
6
Next Steps
Validations Recap
Validation and the Vendor Master File - Resource Links